Who we are

Our website address is: https://navigatinghr.co.uk

Introduction

At Navigating HR, we are committed to safeguarding and preserving the privacy of our clients, their employees, and all individuals we interact with in the course of providing HR consultancy services. This privacy policy explains how we collect, use, disclose, and protect your personal information in accordance with UK data protection laws, including the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

1. Information We Collect

We may collect and process the following types of personal data:

– Personal Information: Name, job title, contact details (email address, phone number, etc.).
–  Employment Information: Employment records, salary details, contracts, performance evaluations, and any other HR-related data relevant to our consultancy services.
– Sensitive Personal Data: Where necessary, we may collect sensitive data such as health information, racial or ethnic origin, trade union membership, or criminal record checks (only in accordance with applicable laws).

2. How We Collect Personal Data

We may collect personal information in the following ways:

– Directly from you when you engage our services or provide us with documentation.
– From third parties, such as previous employers or other relevant parties involved in the HR process.
– Automatically through our website or other electronic communications.

3. Purpose of Data Processing

We use the personal information we collect for the following purposes:

– To provide HR consultancy services, including recruitment, employee relations, performance management, and compliance with employment law.
– To fulfil contractual obligations and manage client relationships.
– To ensure legal and regulatory compliance.
– For communication and administrative purposes.

4. Legal Basis for Processing

We will only process personal data when there is a legal basis to do so. The legal bases for processing may include:

– Consent: Where you have explicitly consented to the processing of your personal data.
– Contractual necessity: Where processing is required to fulfil a contract with you.
– Legal obligation: Where processing is necessary for compliance with a legal obligation.
– Legitimate interests: Where processing is necessary for our legitimate business interests, provided those interests are not overridden by your rights and interests.

5. Data Sharing

We will not share your personal information with third parties except:

– Where required to do so by law or regulatory authorities.
– With service providers who process data on our behalf and adhere to strict confidentiality and data protection standards.
– When necessary to fulfil the services you have requested or to protect our legal rights.

We do not sell or trade your personal information.

6. Data Security

We take data security seriously and have implemented appropriate measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. These measures include both technical safeguards (such as encryption and secure servers) and organisational policies to ensure data privacy is maintained.

7. Data Retention

We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including to meet legal, accounting, or reporting requirements. Once personal data is no longer required, we will securely delete or anonymise it.

8. Your Rights

Under data protection laws, you have the following rights regarding your personal data:

– The right to access and obtain a copy of your personal data.
– The right to rectify inaccurate or incomplete data.
– The right to request the erasure of your personal data (where applicable).
– The right to restrict or object to the processing of your data.
– The right to data portability.
– The right to withdraw consent at any time (where processing is based on consent).
– The right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data protection rights have been violated.

9. Changes to This Privacy Policy

We may update this privacy policy from time to time. Any changes will be posted on our website, and where appropriate, notified to you by email. Please review this policy periodically to stay informed about how we are protecting your personal data.

10. Contact Us

If you have any questions or concerns about this privacy policy or our data practices, please contact us:

Stephanie Robey, Navigating HR
Email: steph@navigatinghr.co.uk
Phone: +44 7359 460 825

Effective Date:  August 2024